THE BASICS:  Do You Keep a Professional File?

You know, of course, that Administrators keep a detailed personnel file on you.  But have you compiled a personal file that's complete and up to date?

No, not that coffee-stained folder in your desk drawer or the cardboard box in your basement.  We're talking about a professional employment file kept in a safe place, with documentation that could counter false charges about your job performance.

A professional file, the National Education Association - New Mexico advises its members, should contain, among other things:

• all signed contracts, including extra-duty contracts

• all other documents you sign

• copies of all documents in your District Personnel file (you are entitled to see and copy your file)

• all performance evaluations and growth plans

• all written directives or reprimands

• descriptions of any incidents involving students, parents, colleagues, or administrators.

• up-to-date transcripts of all course work and participation in professional conferences and workshops

• pension information

• recommendations, awards and honors

• work schedules for current and past years

• the current Association contract with your district or other negotiated agreements (if you have one)

• the current employee and student handbooks

• all correspondence between you and administrators

• all correspondence with parents, including complimentary notes

• proof of Association membership

• a copy of the NEA Educators Employment Liability insurance plan

For more information on what you should keep in your professional employment file, contact your UniServ Consultant
or your local Association President.

Local Associations Page
NEA-NM Staff Directory

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