NEA-NM/NMFT

Tax Deduction

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Qualified School Employees  need to save their receipts for purchases of books and classroom supplies due to a change in federal tax law.  Under the change, eligible educators can deduct up to $250 in qualified expenses paid or incurred in tax years 2002 or 2003.

            Eligible educators include teachers, instructors, counselors, principals or aides in both public and private schools in grades K-12 who have worked at least 900 hours in elementary or secondary education during the school year.

The unreimbursed expenses must have been paid or incurred for books, supplies, computer equipment (including related software and services), other equipment and supplementary materials used in the classroom.  The deduction is allowed even if the educator does not itemize deductions on Schedule A.   Previously, these expenses were deductible only as a miscellaneous itemized deduction subject to the 2% of adjusted gross income limit.

Educators who excluded education savings bond interest or payments from qualified tuition programs, or made tax-free withdrawals from an education savings account, will be able to claim the new deduction only to the extent that their qualified expenses exceed the tax-free amounts.

The details below are from IRS Publication 3991, “Highlights of the Job Creation and Worker Assistance Act of 2002,” available on the IRS web site at  www.irs.gov  or by calling 1-800-TAX-FORM (1-800-829-3676) or downloadable as a .pdf file from the IRS site.

Deduction for Educator Expenses

If you are an eligible educator, you can deduct as an adjustment to income up to $250 in qualified expenses. You can deduct these expenses even if you do not itemize deductions on Schedule A (Form 1040). This adjustment to income is for expenses paid or incurred in tax years beginning during 2002 or 2003. Previously, these expenses were deductible only as a miscellaneous itemized deduc- tion subject to the 2% of adjusted gross income limit. 

Eligible educator. You are an eligible educator if, for the tax year, you meet the following requirements.

1) You are a kindergarten through grade 12:

a) Teacher,

b) Instructor,

c) Counselor,

d) Principal, or

e) Aide.

2) You work at least 900 hours during a school year in a school that provides elementary or secondary education, as determined under state law. 

Qualified expenses. These are unreimbursed expenses you paid or incurred for books, supplies, computer equipment (including related software and services), other equipment, and supplementary materials that you use in the classroom. For courses in health and physical education, expenses for supplies are qualified expenses only if they are related to athletics. To be deductible as an adjustment to income, the qualified expenses must be more than the following amounts for the tax year.

  • The interest on qualified U.S. savings bonds that you excluded from income because you paid qualified higher education expenses,

  • Any distribution from a qualified tuition program that you excluded from income, or

  • Any tax-free withdrawals from your Coverdell education savings account.

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